Privacy Officer (03893)

MAXIMUS (NYSE: MMS), is one of America's leading government services companies devoted to providing consulting, health and human services program management, and information technology services. Since its founding in 1975, MAXIMUS has grown to more than 5,200 employees located in more than 280 offices in the United States, Canada, and Australia. On a number of occasions, MAXIMUS has been selected by Forbes Magazine as one of the Best 200 Small Companies in America, and by Business Week Magazine as one of the 100 Best Hot Growth Small Companies. Additionally, MAXIMUS is included in the Russell 2000 Index and the S&P SmallCap 600 Index.


Job Responsibilities:Develop and write records management policy and procedure manuals Disseminate project-wide record retention requirements and monitor individual department compliance with indexing and auditing requirements for on-line records Support Records Retention Coordinator’s role and activities within the Records Retention Program Coordinate training, communications, and auditing of departmental practices for maintaining compliance with records retention and records security requirements Maintain updated knowledge of Federal and State record retention rules and regulations as related to the CA HCO Project and communicates revisions in requirements to Project Management in a timely manner Maintain updated knowledge of HIPAA rules and regulations as related to the CA HCO Project and communicate revisions in requirements to Project Management in a timely manner Review all new/revised programs, policies and procedures to ensure that all processes are in compliance with HIPAA rules and regulations Provide analytical support to Management when responding to potential non-compliance incidents as detailed in the Business Associate Agreement Work closely with IS Management and staff and support the development and maintenance of the document management systems for control of document files including indexing, storage and retrieval Develop project requirements and work with vendors to achieve project goals Assist in the development of departmental work instructions as well as the training for indexing and auditing activities Coordinate the disposal/destruction of records that have exceeded their retention requirements as authorized by the state Complies with the quality requirements detailed in records retention manuals and compiles with ISO 9000:2000 as related to Records Retention Program and the IS Department Coordinate the development and maintain the CA HCO Disaster Recovery Plan and the Business Resumption Plan Produce the monthly Records Retrieval Performance Report Produce and maintain the monthly Master Index of all Records Produce and maintain the quarterly updated Records and Files Summary Ensure that DHS is notified of a Suponea Duces Tecum and assist the involved department in providing all required documentation to the requesting party in a timely manner Actively support the development and implementation of departmental initiatives Maintain updated knowledge of HCO Program Quality Manual for the Department and position Maintain updated knowledge of contract compliance provisions for the Program and Department and meet requirements of the job description Promptly attend and actively participate in regularly scheduled IS Coordination Meetings Perform other duties as may be assigned by management

Education/Experience:Bachelor’s degree from an accredited college or university in Business Administration Or related field with relevant course work in record retention/management, or equivalent work experience Experience with Medicaid or Medi-Cal, preferred Electronic record management experience and knowledge of HIPAA Privacy and Security Rules Five years of experience in records management and/or archive management Knowledge of classification systems for active records (File Index), reorganization of filing system, records retention schedule, disaster recovery program, offsite storage facility to inactive records, automation of records management procedures manuals Computer literacy in Microsoft Word, Excel and Access Ability to quickly learn new software programs Excellent organizational, interpersonal, written and verbal communication skills Ability to perform comfortably in a fast-paced, deadline-oriented work environment Ability to successfully execute many complex tasks simultaneously Ability to work as a team member, as well as independently

MAXIMUS offers a comprehensive benefits package including: Healthcare Insurance (medical, dental, vision) Short and Long Term Disability Insurance Life/Accident Insurance Flexible Spending Accounts (FSA) 401(k) Retirement Plan with company match


Our benefit program also includes paid holidays, vacation and sick leave, tuition reimbursement, and supplemental insurance (pet ins., auto ins., legal plan, long-term care ins, and credit union).

MAXIMUS recognizes the value of diversity in our workforce, and encourage all qualified candidates to apply. We thank all candidates who choose to apply, however, only those selected for a further interview will be contacted.

 

To apply for this position please click the URL below, or copy and paste the URL into your browser’s address bar: http://jobs.maximus.com/HR/CandidateTracking.nsf/frmApplication?OpenForm&ReqID=03893

 

MAXIMUS is an Equal Opportunity and Affirmative Action Employer, M/F/D/V.

 

No relocation assistance is available for this position.