Portfolio Coordinator

Position Overview

Creative Design and Production Company seeks a Brand Experience Portfolio Coordinator.  Candidate must support the Brand Experience team and will report to the Vice President of Brand Experience.  Attention to detail, great organization skills and a willingness and ability to adhere to many procedures is key.

 

Job Summary

 

Coordinators are vital members of the BRC portfolio team. They organize and assemble the various components needed to initiate, run and conclude projects by assisting the Project Development Director, Creative Lead and Portfolio VP in all aspects of scheduling, project time tracking and master file-keeping.  Portfolio coordinators are involved in all stages of project development and day-to-day portfolio operations. Additionally, they help ensure the portfolio runs smoothly and effectively. The Coordinator’s strength lies in bringing about direction through consensus or consent.

 

 

Essential Job FunctionsCoordinate schedules, travel, and other activities.Coordinate the scheduling of meetings, and the assigning of responsibility for specific tasks.Place orders for supplies and services.Assist in the creation and approval of proposals.Coordinate with project teams and other BRC coordinators.Maintain digital and paper file systems.Produce detailed reports, meeting notes and notifications.Take pro-active or corrective action when authorized.Examine documents for completeness and latest version.Coordinate inspection and report progress of work.Assist in day-to-day portfolio operations.Archiving of portfolio/project correspondence and documentation.

 

Non-essential Job Functions

· Photoshop and Illustrator experience a plus.

· FileMaker Pro experience a plus.

· MS Project experience a plus.

 

Requirements

· Relevant entry-level training in project coordination.

· 3-5 years relevant project experience.

· Advanced computer skills in MS Internet Explorer, PowerPoint, Word, Excel, and Outlook.

· Excellent detail, organizational and record keeping skills are critical.

· Excellent communication skills. Must be able to communicate with multiple parties with multiple personalities about multiple projects in a painfully clear and effective way.

· Ability to find common ground and resolution.

· A self-starter with the ability to be pro-active and take initiative.

· Good problem solving skills.

· Exceptional spelling, grammar & professional communication skills.

· Ability to function effectively in team environment or independently, with minimal supervision.

· Must be able to work quickly under deadline pressure.

· Ability to multitask.

· Ability to handle confidential and sensitive information.

· Candidate will have a valid California Driver's License and reliable transportation.

 

 

 

NOTE:  This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.