Payroll/Student Accounts Clerk

Southern California University of Health Sciences (SCUHS), a scientifically advanced school for chiropractic and acupuncture/oriental medicine, is seeking a energetic and experienced payroll professional for the position of Payroll/Student Accounts Clerk.

 

This position will provide a variety of payroll support services to include the collection of student tuition and fees, and maintenance of student accounts.

 

Payroll Duties:

· Maintains payroll information for faculty, staff and student accounts for the University under general supervision.

· To examine personnel and payroll documents to determine if they have been properly authorized and associated payments and deductions are made as authorized.

· To assure the legality and propriety of the university payrolls and pension payments by verifying their conformance to federal and state laws, personnel rules, contractual agreements and administrative regulations.

· To provide service as required, e.g., advice and instruction to various employees and campus offices concerning the proper processing of payroll forms, late paperwork, lost paychecks.

· To operate computer hardware in order to update and/or maintain university payroll data.

· To correct erroneous payroll payments and update computer files with such corrections.

· To maintain accrued hour balances, which includes annual, sick and personal leaves, and to make any required adjustments to correct such balances as needed.

· To calculate and deposit on a timely basis employment and withholding taxes related to the college/university payrolls.

· To assist in the preparation and issuance of calendar year-end wage and tax statements (W2s) for the college/university payrolls, 1098, 1099, 5498 and/or W-2G

· To calculate corrections to wage and tax statements (W2s), and request copies from the state as needed.

· To pre-audit and/or post audit various types of payments and/or reimbursements to university employees. Calculate 403B, Pension Contributions. Enter and track garnishments, child support and tax levies.

· To calculate and prepare check change forms for return of salary overpayments to correct cash with state, internal account information, and individual year-to-date records. 

· To calculate and process retroactive adjustments to distribution of salary and fringe charges to the university's accounting system.

· Knowledge of all state, federal, local laws and regulations as well as SCUHS policies and procedures.

· Sort paychecks and direct deposit statements and prepare checks for pick up, or mail out.

Student Accounts Duties:

· Maintain Federal Work Study Payroll on Ceridian Payroll System

· Collect tuition, fees, and payments.

· Process emergency loans.

· Maintain records of student payment activity (computer input and paper records), assist with payment plans and prepare day end transaction report.

· Reconcile student accounts monthly, identifying past due accounts and contact students through various sources for collection.

· Assist with accounting functions as required.

 

 

Other Essential Job Functions

 

In addition to the job responsibilities described above, all employees of Southern California University of Health Sciences are responsible for the following essential job functions:

 

· Getting along with co-workers

· Cooperating with co-workers

· Responding politely to customers/students/candidates

· Working as a team member

· Being able to think quickly and act appropriately in emergency situations

· Functioning under intense time pressure

· Working extra hours as required

· Continuing to perform well under pressure

 

The University also offers a comprehensive benefits package which includes university-funded pension (defined contribution plan with TIAA-CREF), a 403(b) savings plan, medical, dental and vision benefits, life AD&D, long-term disability, generous time-off policies, onsite gym and health centers.