EXECUTIVE ASSISTANT FOR A LOCAL CPA FIRM

Incredible opportunity for an Executive Assistant to support executives at the fastest growing public accounting firm in Southern California. 

 

Firm Description

Holthouse Carlin & Van Trigt LLP (HCVT) has been ranked as the largest CPA firm headquartered in Southern California, the 3rd largest CPA firm headquartered in the Western Region of the United States and as one of the top 50 CPA firms in the Nation!

 

Santa Monica based HCVT is a full-service CPA firm formed in 1991 and currently has 24 partners and a total professional and administrative staff of over 260.  The firm provides accounting, attest, tax, and consulting services to businesses, individuals, estates, trusts and qualified retirement plans.  HCVT’s clients include domestic and international businesses, real estate developers/managers, manufacturers, distributors, service entities, and the entertainment industry.  The firm currently has offices in Encino, Long Beach, Pasadena, Orange County, Santa Monica and Westlake Village.

 

HCVT is also a member of Moore Stephens International, a top independent accountancy and business advisory network with affiliated CPA and financial services firms throughout the United States and the World.

 

Job Description

We are looking for an experienced administrative professional to join our staff and manage the details of a very busy office with multiple executives.  This is a new position, so the candidate needs to be a self-starter with the ability to take charge and help develop and define the role and establish the systems to organize and manage the activities within the office. 

 

If you are a highly motivated professional with exceptional skills and have the ability to effectively manage a range of priorities without missing a beat, you’ll love this opportunity to take your career to the next level.  Manage all aspects of the office, coordinate busy meeting schedules, and enjoy project-oriented work while becoming the strong “right arm” to these executives.  Enjoy staying busy and being challenged in this multifaceted role as you work in this fast-paced, friendly and professional environment.  Candidate must be personable, pro-active, organized and dependable. 

 

Responsibilities:Provides administrative support to the executives and their teamsCollaborates with executives to assist in accomplishing goalsHandles details of a highly confidential nature and maintains confidential records and reportsCoordinates and maintains executive’s appointment calendars, schedules conference calls, meetings and makes travel arrangementsResponsible for general administrative tasks such as presentations, correspondence, filing, travel & expense reports, phone support, etc. Reads mail, highlights action or important items, attaches relevant files or information, and assumes responsibility for responding when appropriateResearch, editorial support and manages special projects as assignedGenerates monthly metrics and reportsCollects, compiles, and analyzes data and information from several sources for reports, projects and committeesPrepares information for use in discussions/meetings of executive staff and outside individualsResponsible for event planning of periodic offsite meetings (prepares agenda, presentations, coordinates with hotels for necessary set-up, etc.)Demonstrates knowledge of Firm policies and procedures by answering, referring or directing requests and inquiriesMakes high level contacts of a sensitive nature inside and outside the FirmVarious other assignments and responsibilities as needed

Qualifications:Strong work history with 5+ years experience as an executive assistant Background in Legal, Financial or Accounting industries would be idealProfessional demeanor and ability to interface with the partner groupA high level of personal integrity and professional ethics The ability to exercise good judgment and discretion to deal with highly confidential informationExcellent written and oral communication skills Superior organizational skills with an exceptional attention to detailAbility to prioritize and manage multiple projects, work quickly and efficiently under pressure Highly developed skills with Microsoft Office including Word, Excel, Outlook and Power Point (Acrobat a plus)Enjoys working with numbers and creating reports and spreadsheets using ExcelStrong interpersonal skills; a team player Must be assertive and able to speak up when necessary and ask questions as appropriate Forward-thinking with the ability to take initiative and to stay a step aheadDemonstrated ability to approach challenges with flexibility and a “can-do” attitudeCollege degree highly preferred

 


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