Account Receivable & Collections Manager

Founded in 1931, the Gemological Institute of America (GIA) is the world's largest and most respected nonprofit institute of gemological research and learning. GIA is the creator of the famous 4Cs of diamond value (color, clarity, cut, and carat weight). It is also the corporate birthplace of the International Diamond Grading Systemâ„¢. Today, GIA’s D-Z color-grading scale and GIA’s Flawless–I3 clarity-grading scale are recognized by virtually every professional jeweler and savvy diamond buyer in the world. GIA is the World’s Most Trusted Name in Diamond Grading and Gemstone Identification. Internationally, the Institute has distinguished itself as the preeminent source of gemological knowledge and professionalism. By extension, the GIA Diamond Grading Report and the GIA Diamond Dossier are considered the world's premier gemological credentials. Diamonds of all shapes and sizes are sent to the Institute from every corner of the globe for analysis and grading.

GIA is currently seeking a Account Receivable & Collections Manager to join our team of growing professionals. The identified candidate will be responsible for providing direction that will result in the timely collection of accounts receivables and accurate processing of customer invoices, payments, credit or debit memos and monthly statements.

 REQUIREMENTS:Bachelor's degree (B. A. or B. S.) from four-year college or university; or five to ten years related experience and/or training; or equivalent combination of education and experience.Experience with Microsoft Excel software application.Knowledge of Generally Accepted Accounting Principles (GAAP).Ability to establish and maintain relationships with clients and GIA personnel. Ability to negotiate in difficult circumstances in a professional manner which results in the best possible results for all involved. Ability to align credit activities with sales goals while maintaining positive relationships with internal and external clients. Strong knowledge of principles concerning extension of credit, collections, accounting, cash posting, and other related issues.Proficiency in the use of Excel, PeopleSoft (or similar ERP system) and the internet.Ability to manage in a fashion that empowers subordinates to perform in an excellent manner.Strong analytical skills and ability to work in a fast paced environment.Excellent verbal and written skills.Possesses sound judgment.Ability to train others.

 RESPONSIBILITIES:

Analyzes aging and other key data and prepares monthly DSR report to management for U.S. and International subsidiaries.

 

Ensures that all cash is deposited and posted correctly to the subledger on a daily basis.

 

Ensures that appropriate internal controls are in place and operating effectively, and that technology is being used effectively and efficiently.

 

Performs weekly review of credit memos and other adjustments posted to receivable accounts.

 

Oversees the AR Department staff to ensure delivery of excellent customer service.

 

Monitors to ensure timely issuance of client statements.

 

Monitors to ensure reconciliations are performed on all A/R balances as of the end of each month.

 

Reviews and approves the monthly A/R reconciliations.

 

Ensures that all write-offs are approved at the appropriate levels.

 

Hires, motivates, and trains A/R and Collections staff.

 

SUPERVISORY RESPONSIBILITIES

 

Directly manages employees in the A/R and Collections Department.  Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include, but are not limited to, interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.



GIA offers a competitive benefits package and is an equal opportunity employer. We encourage you to learn more about our organization by visiting our website at www.gia.edu.



Please submit resume to recruiter@gia.edu . Resumes that include salary requirements and/or salary history will be given first priority