AP Specialist

AP Specialist


 

AccountPros has been serving the Accounting and Finance professional community for nearly 20 years. Whether you are considering contract or full-time employment, each and every job search is fully customized to meet your needs, allowing AccountPros to be a vital part of your success at every level of your career. For more information, visit us online at www.accountpros.com.


 

AP Specialist Summary
An Engineering/Architectural firm is seeking an experienced accounts payable team member with project-related experience, to be responsible for processing payments to outside consultants and for handling payroll-related tasks for its west region offices. This position is located in the company’s L.A. office (Downtown).

PRIMARY AP SPECIALIST FUNCTIONSConsultant Payables: Responsibilities include processing project-related consultant invoices and payments, tracking holdbacks and disputed items, obtaining required internal approvals, executing check runs, mailing checks and handling consultant inquiries.Effectively communicate with Project Managers (PM) and Principals-in-Charge (PIC), regarding contract documents, approvals, and additional services related to Consultant Payables. Coordinate with billings to identify reimbursable charges to the client.Review and post weekly time sheets.Responsible for the daily cash deposit, via remote capture.Generate standard, month-end reports for West Region distribution.Communicate and coordinate with the local offices, as well as the Detroit office (EST).Employ problem-solving skills and report problems to the Accounting Services Manager, as necessary.

SECONDARY AP SPECIALIST FUNCTIONSPrepare and process final payroll checks for terminating employees.File check copies in the designated area.Obtain certificates of Insurance and W-9 forms from consultants.Perform additional assignments, as directed by the supervisor.AP Specialist.

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. While this is intended to be an accurate reflection of current job responsibilities, management reserves the right to revise the job or require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, time-sensitive assignments, or technological developments), or for any other reason in management's sole discretion.


 

Essential AP Specialist Skills & Characteristics

NECESSARY SKILLS & ABILITIESComputer literacy, including experience in word processing, spreadsheets and accounting softwareA thorough knowledge of standard A/P practices and project accountingAbility to work well with others under deadline situations and respond to changes in prioritiesGood written and verbal communication skills and strong organizational skills are requiredAbility to work independently, to take initiative, to set priorities and to see projects through to completionStrong service orientation

AP SPECIALIST EXPERIENCE & EDUCATION REQUIREMENTSAssociates degree or some college courses in Accounting or BusinessMinimum of 3-5 years of accounts payable experience including, at least 2-3 years in A/E environmentKnowledge of the project structure in a client/consultant business environment Knowledge of Vision 5.1 Software or other Deltek accounting platform, a plusArchitectural and engineering industry experience, a plus


 

We offer: Medical insurance Dental insurance401K plan + match Flexible spending account Vacation / HolidaysA fun, fast-paced, challenging and rewarding career…


 

AccountPros is part of Vedior Professional Services, a professional staffing firm specializing in recruiting and staffing services in the financial, accounting, human resources and legal sectors. Comprised of three nationally recognized brands, AccountPros, Human Resources International (HRi), and Compliance Inc, Vedior Professional Services is a full-service recruitment provider.

Vedior Professional Services is a member of the Vedior Group of companies, one of the world’s largest international recruitment companies with more than 2,400 offices in 50 countries.



We specialize in: Accounting and Finance; Operational Accounting; Public Accounting; Financial Management; Project Management; Banking and Investments; Interim Management; Account Manager; Accounting Manager; Tax Manager; CPA - Certified Public Accountant; Staff Accountant; Senior Accountant; Financial Analyst; Senior Financial Analyst; Accounts Payable / Accounts Receivable Clerk / Administrator (A/P, A/R); Internal Auditor; Senior Internal Auditor; Chief Financial Officer (CFO); Controller; Business Systems Analyst; VP of Accounting; VP of Finance; Director of Accounting; Director of Finance

Related interests include: CSR, C.S.R., customer service, customer service rep, customer service representative, customer support, customer care, account executive, account exec, account manager, account mgr

TMP507CMS10597 updated on 7.24.2008.